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This is to ensure that business decisions are captured and that everyone on the team has access to those conversations. If it is anticipated that a chat will involve making a decision, it is advised to move to another method to document formal decisions such as email or in meeting minutes. Formal decisions should not be made using a Teams chat.It is important to note that file backups are not created in Teams. This is beneficial for a number of reasons including storage space considerations, the efficient discovery of materials responsive to a legal or ATIPP request, and to ensure there is a secure backup of files in case the site becomes inactive or is deleted. When collaboration is completed on a Teams record, site owners should ensure it is saved in an alternative long-term records repository such as the shared drive. Teams should not be used as an archival records repository for the long-term storage of university records.Memorial’s Microsoft 365 Terms and Conditions of Use apply to all services including Teams.Access to Teams will end when a user no longer meets the eligibility requirements defined above.Most built-in Teams apps are currently disabled by default.Researchers can request an increase in the Teams site storage limit. Upload file size limit is 250GB and maximum Teams site storage limit is 1TB.

Set up Microsoft 365 sign-in for multi-factor authentication.

A request for a Team site for unit-level collaboration should involve a signing authority for the unit. Owners of Team sites are responsible for adding members to the Team, including faculty, staff, students and external guests. Team sites are spaces created for collaboration and can be requested by employees only.

Academic and Administrative Services IT Committee.